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IFC Document Management System

Gain total control of your data with IFC Document Management System - your ultimate solution for document control, approval workflows, and quality management

Our integrated document control, approval workflow, and knowledge management software offer organizations complete control over their time and data. Tailored to meet the requirements of ISO (9000, 14000, 45000, 13485, 17025, 22000), GMP and FDA document control, office workflows, or e-filing storage with content search. Our system is designed to cater to various industrial needs.

Key Features

Compliance with Industry Standards

Ensure adherence to ISO, GMP and FDA Regulation 21 CFR Part 11, and other quality standards.

Versatility

Tailored to meet the needs of ISO Document Control, office workflow document control environments, or serve as an efficient e-filing storage system with content search capabilities.

Robust Approval Engine

The complex and powerful approval engine of IFC Document Management System allows for flexible approval routes, enabling efficient and customizable workflow processes.

Enhanced Document Security

Prevent unauthorized copying of critical company documents, mitigating the risks associated with shared file servers.

Industrial Best Practices

Benefit from over 15 years of experience as IFC Document Management System incorporates the best practices from various industries.

Popular in Malaysia Market

Recognized as one of the most preferred ISO DMS solutions in the Malaysian market.

Editions to Suit Your Needs

Enterprise

Modular System (eApproval, ePublication, eTaskflow and eSecureDoc)

Standard

Integrated System (built-in eApproval and ePublication modules)

Lite

Lite System (built-in ePublication module)

Document Control and Management

Compliance with ISO / GMP / FDA Regulation 21 CFR Part 11 and other quality standards
Suitable to use as an ISO Document Control Solution or ISO Document Management System (ISO Quality Management System Software)
Electronic Approval and Distribution
Able to handle the approval rules of different companies (user configurable)
Unlimited level of approval routes, support 2 types of approval route - serial and parallel types
Backup approver/delegation
Batch approval in the approval module
Check-in/Check-out feature for document revision
Versioning, Document Access user group (security)
OCR capability, could directly convert your PDF, XLS, DOC, or Graphic attachment to searchable content
Batch upload scanned documents or schedule email uploading integration
Read / Un-read document indicator and history to keep track of document views

Document Conversion and Protection

Able to directly convert MS Office documents to PDF with watermark during publication including Document Number and Revision Number (using Open Office or MS Office conversion Library)
Able to directly convert a document to a graphic format which could limit unauthorized content copying and downloading
Auto disable printing for the previous revision document
Watermark Wording selection during the document watermarking process
Documents could be encrypted individually through 128-bit encryption method and the document will not be able to be read even by IT administrators on the server

Integration and Customization

User customized form through Form Builder with HTML content design, could virtually route any office form for approval
Attach multiple documents/drawings in a single form (very useful for taking care of the supporting documents)
Customizable to integrate with other backend applications

Review and Monitoring

Set Next Review Date for reviewing certain processes/documents time to time for process continuous improvement. With Past Review / About To Review Documents monitoring listing
Key Performance Index (KPI) Report to monitor the effectiveness of the document control in your organization
Multiple Standard Clauses link. Could easily create links to related quality standard clauses (like the latest ISO 9001:2015 standard)
Retention Period feature which will auto obsolete documents after the retention period is reached (support number and wording retention period)

Training and Task Management

Training Module to keep track of the employee’s training records and also all the training course information
Taskflow modules for task tracking (like CAPA, CAR, NCR, PCN, ECN, Audit Management, Calibration Management, and Compliant Management). All the form data collected will have an option to export to Excel for report generation and analysis purpose.